| A | B | C | D | E | F | G | H | I | J | K | L | M | N | O | P | Q | |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
1 | GL Online Journal Entry Form | UM 1683 (12/21/20) | |||||||||||||||
2 | Contact DeptID (Journal Class) | Journal ID | Journal Date | FORM INSTRUCTIONS | |||||||||||||
3 | DOWNLOAD AS EXCEL FILE: Navigate to: File > Download > Microsoft Excel OR | ||||||||||||||||
4 | Initiator Info | JE Periods | COPY TO GOOGLE DRIVE (must be signed in): Navigate to: File > Make a copy | ||||||||||||||
5 | Name | Regular (1-12) | 1. Use this form to capture necessary information to initiate and document a journal entry. | ||||||||||||||
6 | Internet ID | Year End Adjust (913) | 2. Use Reference field to capture original transaction date for a correcting or redistribution entry. | ||||||||||||||
7 | Phone | 3. Use Journal Line field to capture original transaction # if a correcting or redistribution entry. | |||||||||||||||
8 | Source | 4. Journals exceeding $50,000, for all lines, require additional approval from Accounting Services. | |||||||||||||||
9 | ONN (Non-sponsored) | 5. An Type: Sponsored (Expenses) = "GLE," CS (Expenses) = "CGE," CS (Revenue) = "CSR." For F&A transfers "RFA" used with account code 460201. | |||||||||||||||
10 | ONS (Sponsor or Cost Share) | 6. Increase an Expense (+) Debit, Decrease an Expense (-) Credit | |||||||||||||||
11 | DESCRIPTION | 7. Increase a Revenue (-) Credit, Decrease a Revenue (+) Debit | |||||||||||||||
12 | (254 char limit) (Capture full justification for transaction) | ||||||||||||||||
13 | |||||||||||||||||
14 | |||||||||||||||||
15 | |||||||||||||||||
16 | ACCOUNTING LINES | Use for a Correcting or Redistribution Entry | |||||||||||||||
17 | Ledger | Fund | DeptID | Program | PcBu | Project | Activity | AnType | Account | FinEmplID | CF1 | CF2 | CS | Amount | Reference (Original Transaction Date) | Journal Line (Original Transaction #) | |
18 | 1 | ACTUALS | |||||||||||||||
19 | 2 | ACTUALS | |||||||||||||||
20 | 3 | ACTUALS | |||||||||||||||
21 | 4 | ACTUALS | |||||||||||||||
22 | 5 | ACTUALS | |||||||||||||||
23 | 6 | ACTUALS | |||||||||||||||
24 | 7 | ACTUALS | |||||||||||||||
25 | 8 | ACTUALS | |||||||||||||||
26 | 9 | ACTUALS | |||||||||||||||
27 | 10 | ACTUALS | |||||||||||||||
28 | Total | TOTAL (Debits/Credits Must = 0.00) | 0.00 | ||||||||||||||
29 | |||||||||||||||||
30 | ADDITIONAL COMMENTS | ||||||||||||||||
31 | HELP DOCUMENTS | ||||||||||||||||
32 | • Chart of Accounts ChartField Values (Google Sheet) | ||||||||||||||||
33 | • Journal Entry Manual | ||||||||||||||||
34 | |||||||||||||||||
35 | APPROVAL (Optional) | ATTACHMENT NOTES | |||||||||||||||
36 | x | _________________________________________________________________ | Date | ___________________ | • Acceptable file attachments for EFS include: PDF, Word, Excel. • Attach this form and supporting documentation related to this transaction in EFS. • Navigate to: File > Print; print as "Save as PDF" for Excel or Google Sheets. | ||||||||||||
37 | |||||||||||||||||
38 | If journal lines exceed 10 rows, consider using this form only to aid in the Journal Entry Upload process. | ||||||||||||||||
39 | |||||||||||||||||
40 | If additional rows are needed, add them in Page 2. | ||||||||||||||||
41 | |||||||||||||||||