Artificial Intelligence: Appropriate Use of Generative AI Tools
With the increasing availability of generative artificial intelligence (AI) platforms like ChatGPT, many members of the University community are eager to implement them at a larger scale. The use of AI tools can increase efficiency and enhance the creative process for many tasks. As adoption of these tools is explored, it is important to understand what is acceptable use.
Initial Guidelines
- Data classified as Public data can be used freely in Generative AI platforms, such as ChatGPT or Microsoft Copilot.
- Review examples of Public data.
- In all cases, use must be consistent with the University’s Data Security Classification policy.
- Any implementation of artificial intelligence is subject to the review process for software purchases, including the vendor review process.
Guidance on Appropriate Use
- Work within the current Acceptable Use of Information Technology Resources policy, and understand your responsibilities.
- Be aware, the University of Minnesota does not have an existing contract or agreement for AI tools or services. Security, privacy, and compliance protections are not in place when using these technologies.
- AI tools can generate incomplete or biased responses, so any output should be closely reviewed and verified by a human.
- AI-generated code should not be used for institutional IT systems and services unless it is reviewed by a technologist with appropriate skills.
Prohibited Use
- The privacy of student education records, including directory information, limited directory information, and private student education records, must be maintained. The Board of Regents Student Education Records policy provides information on what is considered public and private student information.
- It is against University policy to use data classified as Private-Highly Restricted or Private-Restricted.
- Similarly, artificial intelligence programs should not be used to generate output that would be considered non-public. Examples include, but are not limited to, proprietary or unpublished research; legal analysis or advice; recruitment, personnel or disciplinary decision making; completion of academic work in a manner not allowed by the instructor; creation of non-public instructional materials; and grading.
Additional Considerations
Agreement to any software’s Terms and Conditions, including "click through" user agreements, are contracts and must be performed by the person with delegated authority to act on behalf of the University. Regents' Policies Relating to Contracts require that all such terms are submitted to OGC for review before acceptance to ensure the University is not entered into a legally binding contract with the vendor without adequate counsel.
See the Contract and Privacy Review section of the Review Process for UMN Software Purchases self-help guide.